Privacy policy

1. Data protection at a glance

General information

The following information provides a simple overview of what happens to your personal data when you visit this website. Personal data is any data that can be used to personally identify you. For detailed information on the subject of data protection our privacy policy listed below this text.
Data collection on this website
Who is responsible for data collection on this website?
Data processing on this website is carried out by the website operator. Contact details can be found in Imprint.
How do we collect your data?
On the one hand, your data is collected by you providing it to us. This can be, for example Data that you enter in a contact form. Other data is collected automatically or with your consent by our IT systems when you visit the website. This is mainly technical data (e.g. Internet browser, operating system or time of the page of the page view). This data is collected automatically as soon as you enter this website.
What do we use your data for?
Some of the data is collected to ensure error-free provision of the website. Other data may be used to analyze your user behavior or to process your request. If you are a member of the IMPRS-IDI, your data will be published for information and network purposes on password-protected pages (for members only) on the website. If you offered your service as a trainer, lecturer, speaker on one of our events or similar, we might use your data to advertise your offer to our members.
What rights do you have regarding your data?
You have the right at any time to receive information free of charge about the origin, recipient and purpose of your stored personal data. You also have the right to demand the correction or deletion of this data. If you have given your consent to data processing, you can revoke this consent at any time for the future. You also have the right, under certain circumstances, to demand the restriction of the processing of your personal data. Furthermore, you have the right to lodge a complaint with the competent supervisory authority.

For this purpose, as well as for further questions on the subject of data protection, you can contact us at any time.

Analysis tools and third-party tools
When visiting this website, your surfing behavior may be statistically analyzed. This is done mainly with so-called analysis programs. Detailed information on these analysis programs can be found in the following privacy policy.
2.General notes and mandatory information Data protection
The operators of these pages take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with the statutory data protection regulations and this privacy policy. 
When you use this website, various personal data are collected. Personal data is data with which you can be personally identified. This Privacy Policy explains what data we collect and what we use it for. It also explains how and for what purpose this is done.
We would like to point out that data transmission on the Internet (e.g. when communicating by e-mail) can have can have security gaps. A complete protection of the data against access by third parties is not possible.
Note on the responsible office
The data protection officer of the responsible party is
Heidi Schuster
Hofgartenstrasse 8
D-80539 Munich
Telephone: +49 (89) 2108-1554
datenschutz@mpg.de
Storage period
Unless a more specific storage period is specified in this privacy policy, your personal data will remain with us.
Your personal data will remain with us until the purpose for processing the data no longer applies. If you assert alegitimate request for deletion or revoke consent for data processing, your data will be deleted, unless we have other legally permissible reasons for storing your personal data (e.g. retention periods under tax law or commercial law); in the latter case, the deletion will take place after these reasons cease to apply.
General information on the legal basis for data processing on this website
Insofar as you have consented to data processing, we process your personal data on basis of Art. 6 para. 1 lit. a GDPR or Art. 9 para. 2 lit. a GDPR, provided that special categories of data are processed according to Art. 9 (1) GDPR. In the event of express consent to the transfer of personal data to third countries, the data processing is also carried out on the basis of Art.
49 para. 1 lit. a GDPR. If you consent to the storage of cookies or to the access to information in your terminal device (e.g. via device fingerprinting), the data processing is also carried out on the basis of on the basis of § 25 para. 1 TTDSG. The consent can be revoked at any time. If your data is required for
contract performance or for the implementation of pre-contractual measures, we process your data on the basis of Art. 6 para. 1 lit. b GDPR. Furthermore, we process your data insofar as these are are necessary for the fulfillment of a legal obligation on the basis of Art. 6 para. 1 lit. c GDPR.
Furthermore, the data processing may be based on our legitimate interest according to Art. 6 para. 1 lit. f GDPR. Information about the relevant legal basis in each individual case is provided in the following paragraphs of this privacy policy.
Note on data transfer to the USA and other third countries
We may use, among other things, tools from companies based in the USA or other third countries that are not secure under data protection law. If these tools are active, your personal data may be transferred to these third countries and processed there. We would like to point out that no level of data protection comparable to that in the EU can be guaranteed in these countries. For example, US companies are obligated to release personal data to security authorities without you as the data subject being able to take legal action against this. It can therefore not be authorities (e.g. intelligence services) to process, evaluate and use your data on US servers for surveillance purposes, monitoring purposes, evaluate it and store it permanently. We have no influence on these have any influence on these processing activities.
Revocation of your consent to data processing
Many data processing operations are only possible with your express consent. You can revoke already given consent at any time. The legality of the data processing carried out until the revocation data processing remains unaffected by the revocation.
Right of appeal to the competent supervisory authority
In the event of violations of the GDPR, data subjects shall have a right of appeal to a
supervisory authority, in particular in the Member State of their habitual residence, their place of work
or the place of the alleged infringement. The right of appeal exists without prejudice to other
administrative or judicial remedies.
Right to data portability
You have the right to transfer data that we process automatically on the basis of your consent or in performance of a contract to yourself or to a third party automated, to yourself or to a third party in a common, machine-readable format hand over. If you request the direct transfer of the data to another person responsible this will only be done insofar as it is technically feasible.
Information, deletion and correction
Within the scope of the applicable legal provisions, you have the right at any time to free of charge information about your stored personal data, their origin and recipients and the purpose of the data processing and, if applicable, a right to correction or deletion of this data. For this and other questions on the subject of personal data, you can contact us at any time.
Right to restriction of processing
You have the right to request the restriction of the processing of your personal data.
For this purpose, you can contact us at any time. The right to restriction of processing exists in
following cases:
  • If you dispute the accuracy of your personal data stored by us, we need usually time to check this. For the duration of the verification, you have the right to restrict the processing of your personal data.
  • If the processing of your personal data has happened/is happening unlawfully, you may request the restriction of the data processing instead of the deletion.
  • If we no longer need your personal data, but you wish to use it to exercise, defense or assertion of legal claims, you have the right to request the restriction of the processing of your personal data instead of the deletion.
  • If you have lodged an objection pursuant to Art. 21 (1) GDPR, a balancing must be made betweenyour interests and ours will be carried out. As long as it has not yet been determined whose interests areprevail, you have the right to demand the restriction of the processing of your personal data.to demand.
If you have restricted the processing of your personal data, this data – apart from its only with your consent or for the assertion, exercise or defense of legal claims or for the protection of defense of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the European Union or a of a Member State.
3. Data collection on this website
Inquiry by e-mail, telephone or fax
If you contact us by e-mail, telephone or fax, your inquiry, including any resulting personal data (name, inquiry) for the purpose of processing your request by us. We will not pass on this data without your consent.
The processing of this data is based on Art. 6 (1) lit. b  GDPR, provided that your request is related to the fulfillment of a contract or is necessary for the implementation of pre-contractual measures is necessary. In all other cases, the processing is based on our legitimate interest in the effective processing of the requests addressed to us (Art. 6 para. 1 lit. f GDPR) or on your consent (Art. 6 para. 1 lit. a GDPR) if this has been requested; consent can be revoked at any time.
The data you send to us via contact requests will remain with us until you request us to delete it, revoke your consent to the
revoke your consent to storage or the purpose for storing the data no longer applies (e.g. after the (e.g. after the processing of your request has been completed). Mandatory legal provisions in particular statutory retention periods – remain unaffected.
 
4. Additions to the data policy for the event website https://www.sep-day.org & Data Protection information for the Science Ethics Politics Day meets RoKoCON 2025
We hereby inform you about the processing of personal data in the context of your registration and participation in the Science Ethics Politics Day meets RoKoCON 2025 (hereinafter “event”) and the taking of photographs during the event. Personal data means any information relating to an identified or identifiable natural person (hereinafter “data subject”).
If you change to a third party website (you will get notified if you change to another page if link is not visible), the terms of use and privacy of the website of the third party we take in.
 
Scope & storage of data processing:
In the context of the registration and publication of recordings of the above-mentioned event, we process the following data from you:
►    First name (for name tags and attendance certificate)
►    Last name (to pass the security check, name tags and attendance certificate)
►    Passport or ID card number (to pass the security check at the entrance)
►    Media content in which you are perceptible (photographs)
Explanation for the collecting of passport / ID card number:
The event venue (Kom27) is part of the ministry of health and has therefore special requirements of security and entrance allowance.
To access the building, all attendees are required to present a valid passport. Citizens of EU member states may alternatively present a national ID card that is suitable for international travel (e.g. includes information in English alongside the national language).
To ensure a smooth entry process, we will give your passport or ID card number to the venue. This information is required solely for the building’s security clearance (it is in a high security zone). A printed list containing only the last/family name(s) and corresponding document numbers will be provided to security staff on the day of the event. No first names will be collected for this purpose. Please note that we will not retain any document numbers beyond the day of the event, and all printed and digital records will be securely destroyed immediately thereafter.
If you are not comfortable providing your document number, please contact us directly to discuss alternative arrangements.
Purpose and legal basis of the processing
In the context of organizing and conducting events, the graduate school processes personal data from participants in particular.
The legal basis for this data processing is Art. 6 para. 1 sentence 1 lit. e, para. 2, para. 3 GDPR (EU General Data Protection Regulation) in conjunction with section 3 of the German Federal Data Protection Act (BDSG) and section 4 of the Infection Protection Act (IfSG).
We would like to point out that photographs will be made at the event. These will be used for the purpose of documenting the event and as part of our public relations work.
If you do not wish to be photographed, please speak directly to the photographer so that your wish can be taken into.
 
Recipients of personal data:
We use the event software eveeno (https://eveeno.com/de/ eveeno, Andreas Bothe, Ellenbogen 8, D-91056 Erlangen) for the purpose of organizing this event. eveeno works in compliance with the European General Data Protection Regulation (GDPR).
The legal basis for the processing of your data is Art. 6 para. 1 sentence 1 lit. a GDPR. The applicable data protection provisions of eveeno can be found at https://eveeno.com/de/privacy, the contact details at https://eveeno.com/de/about.
The venue only receives a print-out of the registration list with your legal names on the day for the security check on the entrance. They won’t collect or storage your data, the list will be destroyed after the event. We only keep the list of attendance (with your chosen name) for the report of attendance to issue certificates and distribute credit point.
 
We use the photographs for our website (www.imprs-idi.org) and for our appearances on social media (currently BlueSky, LinkedIn, Instagram).
You can view the relevant information of these social media platforms here:
► LinkedIn, LinkedIn Ireland Unlimited Company, Wilton Place, Dublin 2, Ireland.    
     Data protection information: https://fr.linkedin.com/legal/privacy-policy?trk=homepage-basic_+footer-privacy-policy
► Instagram, operated by Meta Platforms Ireland Ltd., 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland.        
     Data protection information: https://help.instagram.com/155833707900388
► Bluesky, operated by Bluesky, the company, Seattle, USA.     
     Data protection information: https://bsky.social/about/support/privacy-policy
 
Right of access to and rectification, erasure or restriction of your personal data, right to object, right to data portability and withdrawal of consent
We can delete recordings in which you can be recognised and which we have posted on the above-mentioned networks via our accounts at any time. However, it cannot be ruled out that the recordings remain visible and reproducible in the timelines of other users.
  • It cannot be ruled out that social networks use algorithms for facial recognition and thus create and store traces.
  • We would also like to point out that the recordings can be accessed worldwide when they are published on the Further use of these recordings by third parties can therefore not be generally excluded.
  • Even if your recording has been deleted by us on our website, it may still be possible to find it on the internet.
  • There are special archiving services whose aim is to permanently document the state of certain websites on certain dates. This can mean that information published on the internet can still be found elsewhere even after it has been deleted from the original